Register every training once. Smart Lions tracks the training entitlement per joint committee, keeps your certificates with their expiry dates and adds up the figures for the social balance sheet. A training plan is mandatory from 20 employees, every year by 31 March at the latest.
No credit card. After 30 days your account continues free of charge on the Free plan and your data stays put.
Make use of Smart Lions
Training plan
Draw up a training plan, without Excel
From 20 employees you draw up a training plan every year by 31 March. Smart Lions builds it from what you record throughout the year, per employee and per joint committee, and deducts the training entitlement as you go.
- The plan exports in one click, and the mandatory copy for the FPS Employment in anonymised form — personal data must be removed from that copy (RD of 14 July 2024)
- Import your employees from Excel or straight from your payroll provider
- Collective and individual entitlement shown live in days, per joint committee
- Employees submit their own requests; you approve or decline
Social balance sheet
Training hours for the social balance sheet, already added up
The training section of your social balance sheet asks for figures only you hold: who took which course, how many hours, at what net cost, formal or informal, male or female. Smart Lions adds them up across the financial year, in the layout you file them in.
- Formal and informal training count automatically the moment you record them
- Broken down by gender and by code, 5801 to 5853, the way the NBB expects them
- One export for your accountant or payroll provider, instead of a December scramble
What the law asks of you
Connect your payroll provider or HR software
Payroll stays where it runs. Smart Lions pulls in your employee records and pushes training and hours back, so nothing gets typed twice.
Works with Acerta, SD Worx, Securex, Partena and Attentia, and with HR tools such as Officient, Personio, Protime, SAP SuccessFactors, Workday, BambooHR, HiBob, Deel and Afas. Own software? FTP import from Standard, API from Professional.
Certificates about to expire, spotted in time
VCA, forklift, BA4/BA5, first aid: every certificate carries an expiry date and shows up in a monthly overview. From Standard you are notified before it lapses, so a refresher never turns into a halted site.
Still need a course? Search and book it here.
Alongside your own records, the Smart Lions Academy gives you over 2,500 courses from recognised providers, filtered by your joint committee. What you book, you add to your plan, and the hours count straight away.
From Excel to Smart Lions
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Start free, pay when you need more
Your first 30 days run in the full application. After that your account drops to Free on its own: everything stays put and nothing is charged until you choose.
Free
€0
any company size, no expiry date
Unlimited employees and training, the training plan, entitlement per joint committee, the figures for your social balance sheet, employee requests, budget, training CV, certificates, the link to the course catalogue, Excel import and export, and email support.
Standard
€10 – 130
per month by your number of employees, excl. VAT, billed annually
On top of that: subsidy tracking, alerts for expiring certificates, teams and sites, tracking of your FPS Employment filing, and phone support.
Professional
€45 – 580
per month by your number of employees, excl. VAT, billed annually
On top of that: attendance, evaluation forms, attachments, certification matrix, API, and a free onboarding and integration service.
Frequently asked questions
When is a training plan mandatory?
From 20 employees. You draw it up every year by 31 March and keep it available. Below 20 employees the plan obligation does not apply; from 10 employees the training entitlement does (one day a year).
What has to be in a training plan?
The formal and informal training you plan for that year, which groups of employees it is meant for, and how it contributes to the training entitlement. You submit it to your works council or union delegation and send a copy to the FPS Employment.
How many training days is an employee entitled to?
Five days a year per full-time employee in companies with 20 or more employees, pro rata for part-time. Between 10 and 20 employees it is one day. A sector-level collective agreement can set its own arrangement, but never fewer than two days a year.
Which training hours count towards the social balance sheet?
Formal and informal training and initial vocational training, each with participants, hours and net cost by gender. Every record in Smart Lions lands in the right code automatically, from 5801 to 5853.
Can we migrate from Excel?
Yes. You import employees and history from Excel, or pull your employee records straight from your payroll provider. On Professional we handle the onboarding and the import for you.
What happens if we stop?
You can cancel at any time. Paid plans run per year: you keep the paid features until the end of the year you paid for, after which the account moves to Free. The remaining amount is not refunded. Your data stays and you can always export.
Ready in March, instead of scrambling.
Start today, import your employees, and let the plan and the social balance sheet figures fill themselves throughout the year.
No credit card. When the trial ends you simply carry on for free on Free.