Manage training certificates without the stress or loose ends

📃 Collect, store and access all your employees' training certificates in one central place: always audit-ready and in line with the legislation.

Excel, SharePoint and email work, until they don't

On our visits to companies, we kept running into the same issues:

Training certificates scattered across emails, network drives and Excel
Every audit or inspection means all hands on deck ("where's certificate X for Y again?")
Never sure whether certificates are still valid
No clear overview per employee, role or obligation
The prevention advisor, HR and managers all working from different versions

Painful? Hugely. Necessary? Not in our book.

One central home for all your training certificates

Smart Lions to the rescue! Get all of this sorted in no time:

📂 Central certificate management
Upload and store every training and safety certificate per employee.

⏰ Expired certificates are a thing of the past
Get an email or notification when certificates are about to expire.

👤 Linked to employees and training courses
Every certificate is tied to the right training course, date and person.

🔍 Found in seconds
Filter by employee, training type, validity or statutory obligation.

🧾 Always ready for an inspection or audit
No more last-minute searching when the social inspectorate or your sector comes checking.

📱 Direct access for external parties
Give auditors or external clients direct access to all documents.

What makes Smart Lions different from your current setup?

🇧🇪 No one-size-fits-all tool, but genuinely Belgian
Smart Lions is built for Belgian companies. We know the Belgian legislation on training obligations and safety, and we understand what inspections, sectoral training funds and prevention advisors expect. No foreign HR tool you have to bend to the Belgian context yourself.

🔗 Fully integrated into your training management
Training certificates don't live in a vacuum (like PDFs dumped into a SharePoint folder). In Smart Lions, certificate management flows automatically from your training plans, enrolments and attendance. Collecting and managing training certificates becomes a natural part of your HR and L&D process.

📊 Overview and insight, today and down the road
Know not only which certificates you hold today, but also which ones expire soon. Smart Lions gives you insight per employee, team or training course, so you can plan proactively and avoid retraining pile-ups. Good luck pulling that off with your current Excel.

📈 Scales with any organisation
Whether you're an SME with a handful of employees or an organisation with multiple sites and thousands of employees: Smart Lions grows with you. One central system for managing certificates and attestations, without the complexity.

⏰ No more expired certificates thanks to automatic follow-up
Smart Lions alerts the right people at the right time with emails and notifications, well before certificates or attestations expire. That means no risks, no last-minute stress and no nasty surprises during audits or inspections.

Aligned with statutory training obligations

In some sectors, training certificates aren't a nice-to-have but a legal requirement: we've got you covered.

Get started yourself

Or ask us for a demo

Or just call!

Already using Smart Lions:

LVD is a global player in the design and manufacture of sheet metalworking equipment. For a manufacturer in joint committee (paritair comité) 111/209, the training plan, the training entitlement and the training section of the social balance sheet come out of the same record.

Vanderscheuren has been Belgium's go-to metalworking company since 1957.

For 190 years, Rogers has been a global leader in engineered materials that power, protect and connect our world.

Donaldson is a global leader in filtration systems and technologies. For an industrial manufacturer in joint committee (paritair comité) 111/209, the training plan, the training entitlement and the training section of the social balance sheet come out of the same record.

Profel is a Belgian family business with over 75 years of experience in custom-made windows and doors.

ArcelorMittal is the world's largest steel and mining company, specialising in the production of high-quality steel for a wide range of industries.

Logi-technic is a Belgian technical outsourcing company that deploys over 450 top technicians on a wide range of technical projects.

Devagro is een bouwbedrijf dat sinds 1989 gespecialiseerd is in duurzame aannemingen, infrastructuur- en grondwerken, betonoplossingen, recyclage, afbraak en bodemsanering.

GEA is een internationale technologie- en machinebouwgroep die systemen, componenten en procesoplossingen levert voor vooral de voedings-, drank- en farmaceutische industrie.

Stageco is een Belgisch bedrijf dat wereldwijd podia en tijdelijke structuren ontwerpt en bouwt voor concerten, festivals, sport- en bedrijfsevenementen.

Orona is een Europese specialist in verticale mobiliteit die in België liften, roltrappen, hellingbanen en rolpaden ontwerpt, installeert, onderhoudt en moderniseert.

How many training days are you legally required to provide?

From twenty employees, every full-time employee is federally entitled to at least five training days per year (this was still four days in 2023); with ten to nineteen employees, a federal minimum of one training day per year per full-time employee applies, and below ten employees federal law imposes no minimum. These are the federal minimum rules: the actual number depends on your joint committee (paritair comité), because sectoral collective agreements (cao's) may deviate from them. If an employee works part-time, the number of days is calculated pro rata. This individual training right was introduced by the law of 3 October 2022 (the 2022 labour deal, or Arbeidsdeal) and is separate from, but closely linked to, the obligation to draw up an annual training plan.If an employee does not use all of their training days in a given year, they are not lost: they carry over to the next year as training credit. That credit runs in fixed five-year periods, though — the first from 1 January 2024 to 31 December 2028 — and at the end of each period every employee's balance is reset to zero collectively. Both formal training (courses and training sessions with an instructor) and informal learning (coaching, self-study, onboarding by a colleague) count, as long as they are work-related — wellbeing training also qualifies.In this guide you will read, per company size, how many days you must provide, what happens to unused days, when sectoral collective agreements deviate, and how this right relates to the training plan and the announced individual learning account.

The mandatory training plan: what must you do as an employer?

Does your company have 20 or more employees? Then, since the 2022 labour deal (Arbeidsdeal, the law of 3 October 2022), you are required to draw up an annual training plan, adopted by 31 March at the latest. The plan lists the formal and informal training you plan to provide that year, with specific attention to shortage occupations, the gender dimension and at-risk groups. You first discuss the draft with the works council or trade union delegation, and then file the final plan with the FPS Employment (FOD Werkgelegenheid).The precise content requirements follow from the royal decree of 14 July 2024. Employers with fewer than 20 employees are exempt from this formal planning obligation. In this guide you will see who the obligation applies to, which deadlines you must meet, what exactly the plan must contain and how to organise the consultation correctly.