A training CV for every employee

🙌 Automate that mandatory yearly chore, and give your employees the recognition they deserve for learning!

What exactly is a "training CV"?

At least once a year, every (Belgian) employer is legally required to provide employees with a training CV (also known as the "individual training account").

It contains the following details:

The employee's identity
The employee's working time regime
The employee's joint committees
The (total and remaining) balance of the individual training right (or "training credit")

Smart Lions generates these training CVs fully automatically, keeping you completely compliant — provided that completed training days are logged in Smart Lions as soon as possible after an employee attends a training course.

You're also required to inform your employees about it, though. There are several ways to do that (read on below).

Send the training CV manually, whenever an employee asks for it

When you roll out Smart Lions, you're required to let your employees know that training CVs will be kept from then on.

From that moment, every employee has the right to request their training CV at any time, through an easily accessible channel — a simple e-mail will do. An administrator can then retrieve and download the training CV in Smart Lions, and forward it to the employee manually.

Once a year, you're required to remind employees that the training CV exists and that they have the right to consult it.

Or send training CVs to all employees in bulk

Instead of relying on a manual procedure, you can choose to have the training CVs e-mailed to employees in bulk once a year.

In Smart Lions, you simply select the employees you want, then choose to e-mail the training CV to all recipients.

Every selected employee then receives an e-mail with their training CV attached as a PDF.

We also take care of the burden of proof (which, by the way, rests with the employer): you can demonstrate afterwards that you did everything needed to meet your statutory obligations.

Or give employees real-time access to their own training CV

Rather than leaving the initiative with the employer, you can also give employees direct, real-time access to all the legally required information.

With a Smart Lions account, employees can log in to Smart Lions themselves — at any time — to view and download their training CV.

Ready to introduce the training CV in your company?

Set it all up yourself, and the training CVs generate automatically — 100% compliant with the Belgian Labour Deal

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Already using Smart Lions:

LVD is a global player in the design and manufacture of sheet metalworking equipment. For a manufacturer in joint committee (paritair comité) 111/209, the training plan, the training entitlement and the training section of the social balance sheet come out of the same record.

Vanderscheuren has been Belgium's go-to metalworking company since 1957.

For 190 years, Rogers has been a global leader in engineered materials that power, protect and connect our world.

Donaldson is a global leader in filtration systems and technologies. For an industrial manufacturer in joint committee (paritair comité) 111/209, the training plan, the training entitlement and the training section of the social balance sheet come out of the same record.

Profel is a Belgian family business with over 75 years of experience in custom-made windows and doors.

ArcelorMittal is the world's largest steel and mining company, specialising in the production of high-quality steel for a wide range of industries.

Logi-technic is a Belgian technical outsourcing company that deploys over 450 top technicians on a wide range of technical projects.

Devagro is een bouwbedrijf dat sinds 1989 gespecialiseerd is in duurzame aannemingen, infrastructuur- en grondwerken, betonoplossingen, recyclage, afbraak en bodemsanering.

GEA is een internationale technologie- en machinebouwgroep die systemen, componenten en procesoplossingen levert voor vooral de voedings-, drank- en farmaceutische industrie.

Stageco is een Belgisch bedrijf dat wereldwijd podia en tijdelijke structuren ontwerpt en bouwt voor concerten, festivals, sport- en bedrijfsevenementen.

Orona is een Europese specialist in verticale mobiliteit die in België liften, roltrappen, hellingbanen en rolpaden ontwerpt, installeert, onderhoudt en moderniseert.

How many training days are you legally required to provide?

From twenty employees, every full-time employee is federally entitled to at least five training days per year (this was still four days in 2023); with ten to nineteen employees, a federal minimum of one training day per year per full-time employee applies, and below ten employees federal law imposes no minimum. These are the federal minimum rules: the actual number depends on your joint committee (paritair comité), because sectoral collective agreements (cao's) may deviate from them. If an employee works part-time, the number of days is calculated pro rata. This individual training right was introduced by the law of 3 October 2022 (the 2022 labour deal, or Arbeidsdeal) and is separate from, but closely linked to, the obligation to draw up an annual training plan.If an employee does not use all of their training days in a given year, they are not lost: they carry over to the next year as training credit. That credit runs in fixed five-year periods, though — the first from 1 January 2024 to 31 December 2028 — and at the end of each period every employee's balance is reset to zero collectively. Both formal training (courses and training sessions with an instructor) and informal learning (coaching, self-study, onboarding by a colleague) count, as long as they are work-related — wellbeing training also qualifies.In this guide you will read, per company size, how many days you must provide, what happens to unused days, when sectoral collective agreements deviate, and how this right relates to the training plan and the announced individual learning account.

The mandatory training plan: what must you do as an employer?

Does your company have 20 or more employees? Then, since the 2022 labour deal (Arbeidsdeal, the law of 3 October 2022), you are required to draw up an annual training plan, adopted by 31 March at the latest. The plan lists the formal and informal training you plan to provide that year, with specific attention to shortage occupations, the gender dimension and at-risk groups. You first discuss the draft with the works council or trade union delegation, and then file the final plan with the FPS Employment (FOD Werkgelegenheid).The precise content requirements follow from the royal decree of 14 July 2024. Employers with fewer than 20 employees are exempt from this formal planning obligation. In this guide you will see who the obligation applies to, which deadlines you must meet, what exactly the plan must contain and how to organise the consultation correctly.